You could reduce your expenses with an efficient work methodology. Here’s how.


A Team Strategy

A well-organized employee will have a very effective individual strategy for managing their documentation or that related to their position (even if files are the property of the company, not the worker). This employee will tell you that they can easily find their way through their classification.

But the problem we want to talk about today does not take root on this scale.
Take the same employee. What happens to their work when they go on vacation or worse if they leave the job permanently? A good information management formula must be shared and respected by all employees of the same company. To ensure its efficiency and durability, don’t neglect redundancy. This way, the methodology remains the same across all departments even when human resources change and the company evolves.


A Legal Issue

Document management plays a crucial role in saving time and costs, and helping to meet legal obligations. This is particularly true in the construction and infrastructure sector.

For quasi-public projects, the Records and Access to Information Act requires construction companies to retain all project documents and to be able to access and disclose them readily. In the private sector, it is also to the advantage of companies to manage their files well. For example, documentation can be used as evidence to help protect oneself before a judge in the event of a legal dispute.


A Matter of Economy

Beyond the legal issue, document management allows better monitoring of KPIs in real time. Key Performance Indicators are performance indicators that measure the critical elements of a project. Updating and analyzing the various KPIs reports daily minimizes the risk of error and facilitates decision-making as the project progresses. These KPIs can help with revising deadlines, budget, headcount, resources, etc.

In collaboration with Aurélie Sottiau and Marilou Nadon, information management specialists.